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Memos Format?備忘錄格式

Memos are less formal than business letters, but your recipients will expect your memos to
adhere to the standard memo format, designed for quick and easy perusal of the contents.
相比商務信件，備忘錄要不那么正式一些。但是備忘錄仍然需要遵守標準的格式，讓對方便捷地掌握信息。
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Header: Date

? ? To?

? ? From

? ? Subject (*be very specific簡潔)

Body: Your purpose for writing（目的）

? Why it is important for your reader（重要性）

? Suggested or recommended action（建議采取的行為）

?

Sample

M E M O R A N D U M
Date: March 30, 2004
To: All Staff
From: Michael Smith
Subject: New Parking Policy
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Effective next Monday, April 2, the west parking lot will open at 7 a.m. and close at 9 p.m. The additional parking should more than compensate for closing the south lot during our expansion.
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Thanks for your flexibility during this exciting time.
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Memorandum Report Sample?備忘錄式報告實例
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MEMORANDUM
? ? To: Jean Less, Manager
From: Sally Turner, Administration Assistant
? ?Ref: JL/ST
?Date: 20 April 201-
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VISIT OF MR HO CHWEE LEONG, WANCHAI IMPORTING COMPANY, HONG KONG (報告的標題)

Mr Ho Chwee Leong is to visit us on 28 May. As we can expect a large order from his company, Wanchai Importing Company of Hong Kong, it is important that he receives a good impression of our company. Here are the arrangements for the visit.(重要性)


ARRANGEMENTS MADE
1.Accomodation has been arranged for Mr Ho at Hotel Moderne and I have arranged for a taxi to collect him from the hotel at 9.30 to bring him to Shazini Shoes factory.
2.When Mr Ho arrives at Shazini Shoes at 10.00 am he will be met by Mr Lee and senior staff who will take him on a visit of the factory.
3.A buffet lunch has been arranged in the guest room at 12.30 pm. Vegetarian food has been arranged.
4.The boardroom has been booked for a conference for the whole afternoon for Mr Ho, Mr Lee and senior staff. Refreshments have been laid on during the afternoon.
5.A taxi has been booked to take Mr Lee to the airport at 5.30 pm, so he can check in for his flight before 6.0 pm.

ARRANGEMENTS STILL TO BE MADE
1.Up-to-date price lists, catalogues and samples of shoes will be provided in the boardroom.
2.Staff will be informed that Mr Lee and senior staff will not be available next Friday.
Reference:

1.Shirley Taylor.《商務英語寫作實例精解》第七版.北京：外語教學研究出版社, 2014

2.Powerful Business Writing.Rockhurst University Continuing Education Center, Inc, 2005

以上為本期的主要內容。對于相關內容有疑問或意見的請留言哦~
聲明：本文系滬江英語原創(chuàng)內容，轉載請注明出處。本文僅代表作者個人觀點，僅供參考。如有不妥之處，歡迎指正。